Commission Committee Overview

Budget, Finance & Purchasing

Budget: Review and recommend all Hartsville/Trousdale County Government budgets, budget amendments, monitor revenues and expenditures of various departments, and other financial matters. (Monthly)

Purchasing Oversight: Charter requires that this five-person committee provide oversight as to the purchases and expenditures of each department. Charter 4.07 // Ordinance 40-2007-02(Quarterly)

AuditReview all details of the annual Comptrollers Audit to ensure that best practices are being followed for improved accountability and quality of services for Hartsville/Trousdale County Metropolitan Government. (Annually)

Professional Services Selection: Review qualifications, bid specifications, and make recommendations for selection of engineers, architects, construction firms and other vendors working for Hartsville/Trousdale County Government. (As required)

County Operations

Steering Committee:  Serves to counsel and advise the Chairman and Mayor.  Provides logistics on proposed legislation, resolutions, and ordinances steering them to the proper committees. Gives input on all matters of Commission activities, assigns tasks to committees (Monthly)

Communication:  Provides oversight for social media, County website and domain.  Works to update information on the website such as: Departments, Elected Officials, County Commission, Agendas, Photos, and Official Minutes. Provides direction on best practice for communication between commissioners, elected officials and the public. (As needed)

Education:  Work together with representation from the Board of Education to communicate needs and activities of the school system. Monitors legislation and provide input to the Mayor and Commission on any matters involving schools. Review the Director of Schools Quarterly report. (Quarterly)

Insurance:  Monitor and provide oversight for the health insurance offered to Hartsville Trousdale County Government employees.  Solicit bids and screen applicants for health insurance plans when requested. Review all insurance and related benefits annually. (Annually)

Personnel:  Monitor, revise, and develop policy positions for the Hartsville/Trousdale Government Personnel Policy Handbook. Help mediate disputes between personnel and Supervisors. (As required)

Prison Relations: Review documents and contracts between CoreCivic (CCA), TN Dept of Corrections and the Hartsville/Trousdale County Government.  Provide insight and review of reports, incidents, and operations related to Trousdale Turner Correction Facility. (Quarterly)

Economic Development:  Discuss and address ways that Hartsville/Trousdale County can enhance the economic well-being, including new small businesses development, jobs creation, and improved climate for existing businesses, as well as any proposed recruitment incentives.  (As needed)

Veteran Services:  Defined by Resolution 2021-39-743, this Committee will study and analyze the need for a Veterans Service office in the community.

Urban Services Council:  Defined by Charter, as the three Commission members receiving the largest vote totals from Urban Districts.  This group will set the tax levy for the urban residents after the Urban Services budget has been passed by the Commission. (Annually or as required)

Public Works

County Buildings:  Provide oversight to the use of all County buildings. This includes repairs, renovations, relocation, maintenance, and develop recommendations future needs, for building or land purchases and the sale of surplus property.  Work with Downtown Revitalization efforts. (Monthly or as required)

Emergency Services:  Provide direction and oversight for needs and issues involving all emergency services: Ambulance Service, Fire Department, EMA/Rescue. Work with respective Directors to develop and implement policy and procedures. Develop a plan for future needs and expansion of services and service districts. (Monthly or as required)

Codes & Zoning Enforcement: Provide oversight and review of any issues relevant to codes and zoning and any related issues.  Make recommendations to the Mayor, Building Official/Inspector, Planning Commission, and County Commission. Review and help implement any proposed new Codes ordinances, or changes, or revisions. (As required)

Law Enforcement: Provide oversight and input decisions for any law enforcement related issues involved in Hartsville/Trousdale County Metropolitan Government. Coordinate efforts with the Sheriff, Judges, Court system, Clerks, Judicial Commissioners, officers, to maintain the peace and safety of citizens and employees of Hartsville/ Trousdale County. (As required)

Parks & Recreation:  Provide direction and policy for the recreational facilities owned and operated by the Hartsville/Trousdale County Metropolitan Government for the public use. To oversee the maintenance and any expansion of facilities, programs, and services so related.     (As required)

Solid Waste:  Provide oversight as to all solid waste operations in Hartsville/Trousdale County Metropolitan Government, including convenience center operation, household urban garbage pickup, and transfer of waste to nearby landfills. (As required)