Public Records Policy & Forms

Pursuant to Tennessee Code Annotated § 10-7-503(g), every governmental entity subject to the Tennessee Public Records Act ("TPRA") (Tenn. Code Ann. § 10-7-501 et seq.), must establish a written public records policy properly adopted by the appropriate governing authority by July 1, 2017. The policy adopted shall not impose requirements on those requesting records that are more burdensome than state law and shall include:
  • The process for requesting access to public records and any required form(s);
  • The process for responding to requests, including redaction practices;
  • A statement of any fees charged for copies of public records and the procedures for billing and payment; and
  • The name or title and contact information of the individual or individuals designated as the Public Records Request Coordinator(s). Pursuant to Tenn. Code Ann. § 8-4-604(a)(1)(4), the Office of Open Records Counsel ("OORC") is required to establish a model best practices and public records policy for use by a records custodian in compliance with Tenn. Code Ann. § 10-7-503. The following Model Public Records Policy serves as guidance for records custodians and their respective governmental entities in developing a public records policy and fulfilling their duties under the TPRA. The OORC encourages and will provide assistance for governmental associations and groups to develop model public records policies tailored to their specific governmental entity subgroup
To request records from the Hartsville/Trousdale County Government, please fill out the Request Form below in its entirety.   You will need to be specific on dates and on what documents you are requesting.  We ask for 7-10 business days to process your request.
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Document Center

The Document Center provides easy access to public documents. Click on one of the categories below to see related documents or use the search function.

Categories always sorted by seq (sub-categories sorted within each category)
Documents sorted by SEQ in Ascending Order within category

Hartsville/Trousdale County Public Records3 documents

  • RES 2017-14-592 Public Records Policy Resolution.pdf
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  • Open Records Request Policy 2017.pdf
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  • Open Records Request Form (Fillable).pdf
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